Level 4
Governance Officer
The broad purpose of the occupation is to provide and manage an organisation’s governance and governance operations related services.
Programme overview:
Governance officers provide administrative and operational support. This occupation is found in small, medium, and large organisations within the public, private or third sectors. Governance officers are found in all sectors such as government, retail, food and drink, education, charities, and professional services and work in varied environments including in an office or remotely. The broad purpose of the occupation is to provide and manage an organisation’s governance and governance operations related services. These include reviewing and maintaining legal and compliance documents; filing returns with regulators (e.g., Companies House); and providing advice on internal and external governance requirements. This is a technical and specialist role which interacts with senior levels within an organisation to ensure compliance with legal and regulatory requirements, which may include responses to climate change or other sustainability commitments. In addition, they manage the meetings of the governing decision-making body (e.g., board of directors, trustees, or governors; committees of the governing decision-making body), and the information flow to and from them. The role, and the governance function in general, is concerned with structure and processes for decision making, accountability, control, and behaviour at the top of an organisation. Governance influences how an organisation’s objectives are set and achieved, how risk is managed and how performance is optimised. Governance is a system and process, not a single activity and successful implementation of a good governance strategy therefore requires a systematic approach that incorporates strategic planning, risk management and performance management.
Typical job titles include Governance officer, Governance administrator, Governance assistant, Governance associate, Secretariat assistant and Secretariat officer.
Core Modules
Topics covered
Duty 2 As required by the internal governance framework, legislation and regulation, document meetings, including decisions, and ensure the actions arising from decisions are taken.
Duty 3 Support the recruitment, development, and succession of the members of the governing decision-making body within the organisation.
Duty 4 Deliver the induction of new members of the governing decision-making body (e.g.,
directors, governors, trustees).
Duty 5 Review and contribute to the development of organisational governance controls and associated documents that set out how the organisation runs and co-ordinate compliance with them.
Duty 6 Monitor, analyse and apply relevant laws, regulations, and governance best practice to ensure compliance, and make recommendations on areas of change that should be applied.
Duty 7 Co-ordinate and maintain the governing decision-making body’s records of internal and external activities.
Duty 8 Periodically review operational processes to seek e!cient ways of working to facilitate the governance of the organisation.
Duty 9 Work with stakeholders on projects to support the organisation’s governance framework.
Duty 10 Attend meetings and contribute to communications with external stakeholders such as regulators, shareholders, and members on matters relating to the governance of the organisation.
Duty 11 Manage external suppliers of governance-related products and/or services and support procurement processes to appoint or re-appoint them.
Duty 12 Analyse and interpret data and qualitative information, including financial information, to inform the governance of the organisation.
Duty 13 Promote awareness of the governance function to stakeholders, explaining what its role is and sharing information on governance matters.
Duty 14 Contribute to the identification of governance initiatives and execute them collaboratively with internal and external stakeholders.
Duty 15 Contribute to the operation of the governance function to optimise how the function operates.
Duty 16 Work with internal and external auditors in the co-ordination of audits and in responding to audit questions and findings.
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